Briarhill Cabana Club: Official Rules & Regulations

Club Status: The Briarhill Cabana Club (BHCC) is a standalone non-profit entity founded in 1965. It is not affiliated with any HOA or resident swim teams.

The Briarhill Cabana Club (BHCC) rules and regulations are set up to provide for the greatest operation, maintenance, and enjoyment of this facility. Pass holders have the responsibility for using good judgment and adherence to these rules at all times by both their families and their guests. Violations of these rules may result in either temporary or permanent forfeiture of BHCC Season Pass.

1. Membership, Keys, & Access

Active Admission: Use of the facility is reserved for Active Members in good standing who have paid all annual dues and deposits.
Key Deposits: Each member household is issued one physical gate key upon a $50.00 refundable deposit.
Key Security: Members must not loan keys to others or duplicate them.
Replacement Keys: If a key is lost, the original deposit is forfeited. A replacement key requires a $10.00 fee plus a new $50.00 deposit.
Gate Protocol: Pool gates must remain locked at all times, including during member-hosted parties.

2. Guest Policy:

Guests must be accompanied by an Active Member and must submit a signed waiver form.
Guest Fees: The current rate is $10.00 per day. Guest fees must be paid before (PayPal / Vemmo) or immediately upon entry. Guest fee must be placed into a guest fee envelope on the office door, envelope must be completed and then deposited in the guest fee box on the office door. Guests are limited to one visit per week.

3. Cooperative Safety & Health

Cooperative Safety Protocol: Minors under the age of 18 are prohibited from swimming unaccompanied; a supervising adult must be present on the pool deck during all aquatic activities. This is only waived when a certified BHCC lifeguard is on the stand.
Youth Safety: Children under 14 must be under constant adult (18+) supervision. Children under 18 are not permitted in the facility after 10:00 PM without an adult.
Restricted Access Zones: Entry is strictly prohibited into the Club Office, Pump Room, Storage Areas, or any area labeled "Staff Only".
Health Requirements: All persons must shower before entering the pool; showers are for rinsing only (no bathing) to conserve hot water.
Restricted Entry: Persons with communicable diseases or open sores are prohibited from the water.
Swim Diapers: Children not fully potty trained must wear waterproof swimming diapers.
Equipment Safety: Any toys or gear considered a nuisance or unsafe by the Board may be banned at any time.

4. Extended Hours & Exercise (10:00 PM – Sunrise)

Adult Only: Use of the facility between 10:00 PM and sunrise is restricted to members 18 and older.
Advanced Notice: Members must notify a Board member at least 8 hours in advance to use these extended hours.
Permitted Activity: Facility use is for in-pool exercise and lap swimming only. No socializing, loitering on deck/lawn, or food/drink is permitted during these hours.
Quiet Protocol: Members must not be heard by neighbors; conversations must take place in your vehicle or on the sidewalk. Violation results in immediate revocation of extended hours privileges.

5. Facility Maintenance & Prohibited Items

Prohibited Items: No glass containers, smoking/vaping (anywhere on property), pets, weapons, or oversized water toys/gear.
Wheeled Toys: Bicycles must be parked in the racks; skateboards, roller blades, or other wheeled toys are forbidden inside the pool area.
Furniture & BBQ: Deck umbrellas must be closed after use. Furniture must be returned to original positions and never placed in the pool. BBQ areas must be cleaned after use (do not dump ashes on the ground).
"Policing" & Trash: Members have the responsibility for policing any areas they use. Trash filling more than 1/3 of a bin must be removed from the facility by the member.
Closing Responsibility: The last member to leave for the evening is responsible for ensuring the gate is locked and all lights/fans are turned off.

6. Events, Training, & Wi-Fi

Hosted Events: Group events must be requested 1 week in advance and are subject to the Season Event Schedule pricing.
Please fill out the Facility Event Rental Request Form Online
Monetary Gain: Use of the pool for personal monetary gain is prohibited. Only Board-authorized instructors are permitted to give lessons.
Wi-Fi: Complimentary wireless internet is available for membership use only; users assume all security risks. Password can be found at the office door by scanning the QR code
Lost & Found: Items are disposed of on the last day of each month. BHCC is not responsible for property brought to the pool.

7. Conduct & Resolution

Kindness & Respect: Disputes should be resolved through friendly dialogue.
Board Authority: The Board has the authority to expel anyone for disorderly conduct or disregard of safety.
Forfeiture: Violations may result in temporary or permanent forfeiture of membership and keys.
Election Neutrality: No club resources may be used for political campaigning during the Board election window.